Cereal is my favorite dinner meal for several weeks following Thanksgiving. After the complicated gastronomical preparations for the holiday I crave a stripped down meal with no bells or whistles that I don’t have to cook.
I’m feeling the same way about this week’s blog post. Maybe it’s the lingering tryptophan (or it could be that I’ve been with my kids nonstop for five days), but a straightforward post feels solidly in order.
So this week we’re going to explore some simple PowerPoint hacks to use during your presentation that will make you look like a pro presenter. They’re as easy as Stove Top Stuffing.
1. Start your presentation in slide show mode.
Ever feel like there are a million awkward steps between firing up your computer and getting your presentation into Slide Show mode? You can avoid every bit of it, save yourself some sweat, and launch straight into Slide Show mode by saving your presentation on your desktop with a .pps extension.
From the Save As menu select “PowerPoint Show” as the file type
and your presentation will open like this:
instead of like this:
From desktop to slide show in one click. No joke.
2. The magical F5 key to start and restart your presentation
You forgot to save your presentation as a .pps? No problem. You can avoid the floundering and quickly start your presentation in Slide Show mode – from the beginning – by pressing F5.
And if you need to exit PowerPoint during your presentation for some reason (maybe you need to demonstrate something in Excel at slide 20?), Shift + F5 will put you back in Slide Show mode at any slide you desire. Come back to PowerPoint after the demonstration, click on the slide where you left off, press Shift + F5 and your slide show will resume.
3. Black (or white) your screen out
Use this trick when you want the audience’s attention on you, not your slides. Maybe someone asks a question not related to your presentation, or you want the audience to engage in conversation and not focus on your slides. A black or white screen is an alternative to inserting blank slides into your presentation.
How do you do it? In Slide Show mode simply press the “B” key to turn the black screen on; press “B” again to return where you left off.
Conversely, pressing the “W” key will display a blank white screen and pressing it again will bring you back.
4. Reading View as an Alternative to Slide Show
I don’t know about you, but I hate transitioning from Normal View in PowerPoint (where I build presentations) to Slide Show (where I view them). Slide Show view is pretty cumbersome. Reading View is a work around that lets you see your presentation on the full screen without the hassle of entering and exiting slide show mode.
From the Home screen click the View tab and select Reading View.
From there you can quickly toggle back and forth between four views (normal, slide sorter, reading, and slide show) using the toolbar on the bottom right.
5. Use Your Phone as a Remote
Forget your projector remote? Believe it or not there’s an app for that; in fact there are several including SlideMe Remote, Wifi Clicker for Presentations, and ClearSlide Remote for iOS, and Office Remote for Android, Remote Link, and PowerPoint Controller for Android. Check them and others out in the App Store or on Google Play. You really just need something that with forward, back, and stop functions. We haven’t tried any of these yet (we will soon!) but wanted you to know they’re an option.
Honey Nut Cheerios, Corn Chex, Kashi Go Lean, Frosted Flakes and Fruit Loops. Even though I will definitely transition back to regular meals in due time I’ve got a lot of great cereal dinners lined up over the next few weeks. In the meantime I will enjoy the simplicity of dinner prep – and these PowerPoint tricks.